Visa & Immigration — Team Console

The internal side of the visa service. Trayectomove grades the client's documents; this page covers everything after that: closing the gaps, building the submission pack, the human review gate, the submission itself, handling Cancillería's follow-up requests, and the cédula. Our promise is a defect-proof file, never a guaranteed approval.

01 · Who submits

Two legal ways to submit — and one we never do

Decreto 196/1971, Art. 35: anyone may act before an administrative authority on their own behalf, but a representative (apoderado) must be a registered lawyer.

Model	Who submits	When to use
(i) Guided self-submission Default	The client, in their own name. We prepare the pack and walk them through the portal on a screen-share.	Standard package. No power of attorney.
(ii) Represented submission Premium	Our licensed lawyer partner, as apoderado, with an immigration-scoped poder (notarized; apostilled if signed abroad).	Clients who want hands-off. Marketed as lawyer-handled.
✗ Agency submits as representative	—	Never. Illegal practice of law (ejercicio ilegal de la abogacía).

Open question for our lawyer: in Model (i), if a team member operates the portal while the client stays the applicant (no poder), is that still "preparation", or could it be read as representation? Until answered: the client clicks and pays, we guide.

02 · The pipeline

From graded file to landed visa

Five stages. Agents draft, humans decide. Tick through it per case.

03 · Launch visas

The categories we serve

Official 2026 fees (Res. 3969/2026): estudio paid at submission, beneficio paid only if approved. Reduced or zero for some nationalities (e.g. Spain pays nothing) — verify per client.

Visa	For	Money test	Gov fees	Path to residency (R)	Fit
V – Digital Nomad	Remote workers, foreign income	3× SMMLV per month, foreign source	$56 + $138 = $194	Does not count	High
M – Pensionado	Retirees with a lifetime pension	Pension ≥ 3× SMMLV	$56 + $204 = $260	5 years	High
M – Cónyuge	Spouse / partner of a Colombian	None	$260	3 years	Med-High
M – Rentista	Passive income (rent, dividends)	10× SMMLV per month	$260	5 years	Medium
M – Inversionista	Property or company investment	Property ≥ 350× SMMLV / company ≥ 100× SMMLV, registered with BanRep	$260	5 years	Med-Low
M – Trabajador	Hired by a Colombian employer	Employer solvency ≥ 100× SMMLV	$260	5 years	Medium

Every file, every category

Apostille on foreign public documents, then official Spanish translation (seal + resolution number).
Background check under 3 months old (US: FBI Identity History Summary, apostilled by the State Dept — start first, 4–5 weeks).
Health policy with repatriation covering the visa period. Colombian EPS does not satisfy the visa file.
Passport valid, blank pages, data identical across every document and the form.
Income: each month must clear the bar on its own (no averaging); apply with a buffer, since it's assessed in pesos.

Escalate to the lawyer, never self-serve: prior visa denial, criminal record, overstay history, messy investment fund trails, R-visa cases.

04 · Quick tool

Income threshold check

Thresholds are fixed in pesos. Enter today's rate and the client's lowest month.

Visa

SMMLV 2026 (COP)

COP per USD today

Client's lowest month (USD)

05 · Non-negotiable

Team review gate — before any submission

A human ticks every box. One unticked box means back to gap-closing, never to the portal. Each time a human finds something Trayectomove missed, log it so the rules get fixed.

Case name

06 · Cancillería portal

The rules that sink files

Upload rules

PDF only, one PDF per requirement — never one big merged file.
3 MB total across all files combined. Aim for 250–400 KB each.
Photo: colour, white background, 4×3 cm, JPG, ≤300 KB.
Form data must match the passport exactly.

How the portal works

Site: tramitesmre.cancilleria.gov.co. No account or password.
The client gets a solicitud number by email; that number plus matching data reopens the case.
Pay the estudio fee to submit; beneficio only on approval, same payment method.
Decision usually 5–10 business days; can run longer.

If Cancillería asks for more (requerimiento)

The clock pauses. This is the make-or-break moment.
Team alerted the same day; decode exactly what's asked.
Fix, re-run the review gate on the new documents, client re-submits with the solicitud number.

07 · After approval

Approval → cédula → residency clock

Client pays the beneficio fee and downloads the electronic visa (PDF).
Cédula de extranjería within 15 calendar days (of issuance if in Colombia, or of entry): online form + COP 294,000 + appointment, then in-person biometrics. Missing the window means fines.
Brief the 180-day absence rule for M visas.
Hand off: housing, banking (needs cédula), healthcare (EPS once resident; Pensionado holders go to prepagada).
Set reminders: visa expiry and the residency clock, for renewal or the R-visa upgrade.

On a denial: log it, do an honest review of what happened, apply the pre-agreed goodwill policy. We sold file quality, not the outcome; denials are never hidden from approval statistics.

08 · Readiness

What we still need to run this live

Built from the project's filing pipeline and data constants (fees per Res. 3969/2026, SMMLV COP 1,750,905 held transitorily by Decreto 0159/2026, cédula per Migración Res. 0599/2026). Every figure must be re-verified against the official source before a client relies on it. Preparation and verification service — not legal advice or representation; the client submits their own application.